Automatically accept meeting requests in Microsoft Outlook 2010

Microsoft Office 2010 and Outlook 2010 reached their extended support on October 13, 2020. It means you will no longer get security updates and vulnerable patches. For the Well being of your security, we recommended you upgrade to the new version of Office. For Example, Office 2016 or Office 2019.

How to configure Outlook 2010? So it automatically accepts all incoming meeting requests.

1. Click File, select Options in the upper-right corner. Outlook settings appear.

1. 2. Click Calendar, scroll down and select the Resource Scheduling button.

1. 3. Click on Automatically accept meeting requests and remove canceled meetings.
2. 4. Press OK to save the changes.

How to accept automatic meeting requests in Outlook 2013 and 2016

Configuring Outlook to accept meeting requests automatically is almost the same in all the Outlook Versions. The only difference is in the user interference which we will cover in different sections of the article.

1. Select the File button in the main window. Click on Options button.

1. 2. Locate the Calendar section, it is now Auto Accept/Decline button.

1. 3. Check the next box to the ”Automatically accept meeting requests amd remove remove cancel meetings.”
2. 4. Click OK to save changes.

How to accept automatically meeting requests in Outlook 2019

Outlook 2019 is the most recent version. It has a slightly different user interface and the main idea is the same.

1. Click the File button and select the Options.

1. 2. Click Calendar, scroll down and select the Auto Accept/Decline button.

1. 3. Place a checkmark on the ”Automatically accept meeting requesta and remove the canceled meetings.”
2. 4. Press OK.

How to accept automatically meeting requests in Outlook from a specific person?

If you want to accept meetings automatically from a specific person or email address, use the Outlook rules and VBA macro script. because outlook still has no built-up tools to accept it automatically.

This section applies to all old and new versions of Outlook in the same way. Before you start, consider the following limitations:

-An e-mail account that receives the meeting request must be set as the default account in your Outlook Profile.

-These rules only work in Outlook so do not apply to OWA.

1. Press Alt + F11 to open the Microsoft Visual Basic for Applications window.
2. In the left pane, expand Project1 > Microsoft Outlook Objects and select ThisOutlookSession.
3. Copy and paste the following VBA code in the right window:Sub AutoAcceptMeeting(metRequest As MeetingItem)

1. Sub AutoAcceptMeeting(metRequest As MeetingItem) If metRequest.MessageClass <> “IPM.Schedule.Meeting.Request” Then Exit Sub End If Dim metAppt As AppointmentItem Set metAppt = metRequest.GetAssociatedAppointment(True) Dim metResponse Set metResponse = metAppt.Respond(olMeetingAccepted, True) metResponse.Display End Sub
2. Save the VBA project using Ctrl + S shortcut, and close the editor window with Alt + Q.
3. Now, create a new rule in Outlook. Right-click a mail in your inbox and select Rules > New rule.

1. Save the VBA project using Ctrl + S shortcut, and close the editor window with Alt + Q.
2. Now, create a new rule in Outlook. Right-click a mail in your inbox and select Rules > New rule.You need to right-click the mail from a person you want to automatically accept meeting requests in Outlook.
3. In a new window, press Advanced Options.
4. In the Section 1 list, select Run a Script. In the rule, specify that it should be applied to all messages from the specified sender(s). Then specify that you need to run the Run a Script for these emails: Project1.ThisOutlookSession.AutoAcceptMeeting script. Also, configure the options Stop processing more rules and Move it to the specified folder.
5. All is left is to allow the execution of unsigned VBA scripts in Outlook. Select the Developer tab and click the Macro Security button. In the list of options, select Notify for all macros or Enable all macros (not security).
   Tip. If you can’t find the Developer tab on the Outlook’s ribbon, press File > Options > Customize Ribbon and place a checkmark next to the Developer entry in the right list of available tabs.
6. Restart Outlook. You will notice a warning appear next time you launch Outlook. It will warn you that scripts are running in Outlook. Allow them by clicking the Enable all macros button.
7. Next time a meeting request is received from the user specified in the rule, it will be automatically accepted, and the sender will receive a reply message.

In case you want to automatically reject all meeting requests from a specific email address in Outlook, use the following code for the same guide above:

Sub AutoDeclineMeetings(metRequest As MeetingItem)
If metRequest.MessageClass <> "IPM.Schedule.Meeting.Request" Then
Exit Sub
End If
Dim metAppt As AppointmentItem
Set metAppt = metRequest.GetAssociatedAppointment(True)
Dim metResponse
Set metResponse = metAppt.Respond(olMeetingDeclined, True)
metResponse.Display
End Sub

That is it.